＜概要／目的＞
This activity was performed in order to carefully appropriate funds for the UOS students’ planned activities according to the budget released by the university.

＜方法／企画としての特徴＞
Roughly, the methodology for the activity involved (1) consultations, (2) budget planning, (3) receipt of cash and distribution, (4) documentation of expenditure, (5) summarization of expenses, (6) return of leftover money. First, consultations to Fukuda-sensei were made in order to understand the projected budget from the university, the details of how much should be spent on specific items, and restrictions on spending. We also discussed which activities are prioritized, and how to handle the money distribution. The budget was then planned by calculating estimate costs of individual activities per day. We then planned how to distribute the money and who to distribute it to (e.g. people in charge of sightseeing for the sightseeing budget). Third, cash released by university were received by the students in charge of accounting. This money was used to charge Suica cards and then distributed to other students in charge of specific activities. The running expenditure was then continuously documented on a daily basis using a google sheet shared between the accountants with the actual receipts as reference. We also continuously monitored the daily expenses relative to the planned budget to prevent significant overspending. At the end of the exchange, we summarized the expenses, collected receipts, reimbursed some students for other expenses, and reported everything to Fukuda-sensei. After all the concerns and clarifications about the spending and accounting have been settled, we returned the Suica cards and leftover money to Fukuda-sensei.

＜活動内容／具体的成果＞
Despite many unexpected events during the exchange, we were mostly able to stay within the budget released by the university, spending only a little bit of the emergency money. In total we spent as necessary, and we returned the rest to Fukuda-sensei. The exchange proceeded and ended without much trouble (in terms of financial matters.

＜感想／課題など（企画力／評価力／自主性等の向上を含む）＞
Overall, I think the current management of the UOS budget (e.g. having starting emergency money to charge Suica cards with) is very useful considering that the money from TMU is released on the first day of the exchange. The emergency money is thus necessary for things that have to be paid for in advance.
Additionally, I also think the budget we received from TMU this year, even though it was less than proposed, still worked. We were able to do the planned activities without having to be too tightly concerned about money. Nonetheless, I think the expenditure still requires careful planning and strategy, since there are things that we wanted to do but had to work around because we don’t a lot of money. It was enough but it has to be managed well. (Sophie)

Accounting’s work was in the background of the major activities, yet it played an important role in terms of supporting all those major activities. We could mostly manage with the money we’ve got from TMU thanks to everyone’s cooperation, especially Sophie who made a plan of our budget. Mainly I was responsible for the sightseeing budget. It was relatively big money to manage 10 people of budget for one-day sightseeing, but we finished without any problems. (Noguchi Marie)